Proposal Submission Form

Rockford University encourages the efforts of faculty members and departments to secure funding for research and special projects that enhance teaching, learning, and campus initiatives through grants and contracts. Accordingly, the University has the responsibility of monitoring the grant process to ensure that no proposal is submitted that would impose budgetary or academic obligations on the University that it is not completely prepared to fulfill, or that the University determines to be inconsistent with its mission.

The Office for Advancement and Alumni serves as the University’s central registration office for all grant applications and awards, including collaborative and subcontract grant awards. Advancement maintains University records on grant submissions, awards, renewals, and reports. Advancement should be notified of the intent to apply for a grant as early as possible. The grant applicant must complete RU's Proposal Submission Form before starting any work on the proposal, which will assist in keeping track of any grants submitted through RU and allow for executive approval.

Therefore, please use this Proposal Submission Form as the first, initial step when pursuing grant funding for any project associated with Rockford University.

Once Advancement receives the completed version of this submission form for the grant in question, it can be formally sent in for review and approval by the grant applicant's department V.P. or the Provost, the Chief Financial Officer, and the President. Then, once the standard of approval is met, the grant applicant can begin the official writing process for the application. Advancement will be available to assist the grant applicant in preparing the proposal, including arranging for the necessary signatures. Before final submission, the final draft of the proposal must be approved by the President, within at least one (1) week before the submission deadline for the grant.

If you have any questions or concerns, contact Stephanie Prchal (SPrchal@rockford.edu) at the Office of Advancement & Alumni.

Please ensure that you have carefully reviewed the preconditions, requirements, and any other details regarding the grant to ensure that it is an appropriate fit for your funding goal.

Name of Funding Source:*

Note: This would be the agency that provides the grant money; in addition to the name of the grant, if applicable.

Is this a new project, or have you received funding for this before?*

New proposalRenewal

Please provide a brief description of the need/project that the grant will be funding:*

Have you discussed this grant proposal with your direct supervisor? If so, what was their response?*

Total Funding Request:*

Proposal Submission Deadline:*

Name of Grant Applicant: *

Note: This would be the lead individual who organizes the grant application process.

Will you be partnering with another institution? If yes, please list.*

Required Resources:*

Additional recreational, classroom, laboratory, or office spaceAdditional technology or equipmentAssistance from other departments (i.e., Food Services, IT, Facilities, etc.)Assistance in preparing and/or writing the proposalOther*

*If you selected "Other" for additional resources required, please list them here:

What would be the financial costs of this grant on Rockford University?*

Will require no spending by RUWill require RU to spend funds that will then be partially reimbursedWill require RU to spend funds that will be fully reimbursedWill require RU to match funds*

*If you answered yes to matching funds in the question above, what percentage or ratio of the project funds are required to be matched?

What would be the financial benefits or contributions of this grant to Rockford University?*

Are the expenditures required by the grant in the current budget?*

Are there any budget savings for Rockford University? If yes, please explain.*

What are the reporting requirements for the grant?*

Are there any financial conflicts of interest? If yes, please explain.*

Are there any other financial impacts to the University that you are aware of?*

How will this proposal align with Rockford University's mission?*

Please provide the source of where you received this grant information from.*

Typically, this will just be the link to (or name of) a website where the original grant information can be found.

Submitted by:*

First NameLast Name

Department:*

Email:*

Phone Number:

Proposal Submission Form

Please ensure that you have carefully reviewed the preconditions, requirements, and any other details regarding the grant to ensure that it is an appropriate fit for your funding goal.

Contact Information